Every educational institution has strict records retention schedules that must be adhered to by law. Very often, important permanent records remain in their original paper form, consume valuable space and degrade with time. Increasingly, these large bodies of records are also on microfilm and it is simply time to take the leap forward and make them available in electronic format for efficient retrieval and distribution.

Serving more than 25% of the school districts in our region provides us with a deep understanding of the document management needs within the educational community. In addition to local school districts, we perform a wide variety of ongoing, large-scale document conversions for charter schools, colleges, universities and their libraries throughout the world.

Below is a list of the types of records we typically process for educational institutions:

Guidance Records:

  • Student Records
  • Transcripts
  • Health Records
  • SAT Scores

Business Records:

  • Payroll Registers
  • Human Resource Records
  • Board Minutes
  • Pension Files
  • Accounts Payable

Special Education:

  • Student Records


  • Newspapers
  • Historic Records

If you’re looking for ways to manage your electronic documents, visit the Enterprise Content Management page on this site for solutions that we offer. If you are a New York State Local Government, you may be eligible for a Records Management Grant of up to $75,000 per year per project. Visit the Local Government page of this web site for specifics about this program. You may also be eligible for Preferred Source Purchasing.

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