Local Government


NOTE: New Rules for NYS Archives LGRMIF Grant Applications:

Beginning with the 2010-2011 grant cycle, LGRMIF (“Local Government Records Management Improvement fund”) Grant applicants can submit one quote rather than three, for products or services from preferred source vendors.

While Local Government budgets are always tight, help is on the way for those who seek it. For example, the New York State Archives offers grants of up to $75,000 per project per year to promote sound records management practices. The deadline for Local Government Records Management Improvement Fund (LGRMIF) grant applications is February 1. Information about the program is available online at http://www.archives.nysed.gov/grants/grants_lgrmif.shtml, and grant application information sessions are held in advance of this deadline. You may contact your Regional Advisory Officer to obtain a schedule.

IMA has been very active with Local Government Grant projects throughout the years. We have successfully completed many Records Management Grant projects for towns, villages, fire and water districts and schools throughout the New York region. We are intimate with the process, from application to award and familiar with the guidelines and specifications that must be adhered to with such projects.

Below is a sample list of the types of records that typically receive funding. 

  • Board Minutes
  • Payroll
  • Building and land records
  • Student Records
  • Human Resources records
  • Court records
  • Vital records
  • Geographical and/or historical Records

If you are eager to obtain grant funding but you do not have the resources in-house, contact us today for a list of freelance grant writers in your area.

Grant related document imaging services can be purchased directly from IMA, or through NYSID (New York State Industries for the Disabled, Inc.), and the Preferred Source Program for New York State and local government procurement. IMA is a Corporate Partner of NYSID.  To find out more about Preferred Source purchasing and how you can purchase the full range of our services without a lengthy bid process, visit the Preferred Source purchasing page on this site and/or contact us today.

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