Preferred Source Purchasing

Under the New York State Preferred Source Program, state and local government agencies can purchase IMA’s full range of scanning, microfilming and related document conversion services through NYSID (New York State Industries for the Disabled, Inc.).  Because we are a Corporate Partner of NYSID, purchasers can acquire these services and gain by simplifying procurement through:

  • A single source for document conversion services that support agency goals
  • A choice of document management services to meet individual purchaser’s needs
  • Relief from the costly, time-consuming bidding process
  • Competitive prices
  • Consistent quality and delivery performance

Moreover, Preferred Source purchasing satisfies government purchasers’ obligation to comply with the New York State Finance Law’s (Article 11, Section 162) mandatory requirement to purchase approved goods and services provided by people with disabilities through NYSID. NYSID's Members support individuals with disabilities in community rehabilitation programs throughout the state. These individuals acquire marketable skills working on NYSID contracts through productive jobs and wages that promote self-esteem and independence, leading to competitive employment.

Through the Preferred Source program, IMA is proudly partnered with Skills Unlimited, a vocational workshop based in nearby Oakdale, NY and United Cerebral Palsy. When providing our services through NYSID, a majority of the work is performed by individuals with disabilities at Skills Unlimited or UCP. All work is performed under IMA’s guidance and is subjected to the same quality control standards as if performed in-house by IMA’s document conversion specialists.

NYSID jobs for people with disabilities lead to reduced public assistance costs, as workers become economically independent and increased government tax revenues from employed vs. dependent individuals. We are proud to be a part of this program.

NOTE: New Rules for New York State Archives LGRMIF Grant Applications:
*Beginning with the 2010-2011 grant cycle, LGRMIF (“Local Government Records Management Improvement Fund”) grant applicants can submit one quote (rather than three) for products or services from preferred source vendors.

Refer to the NYS Archives web site for a summary of major changes.

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