JCAP Funding Can Help Your Court Modernize Records
Helping New York Justice Courts use JCAP funding to digitize records, modernize operations and improve records management.
Make the Most of Your JCAP Funding
Under current New York Unified Court System rules, the maximum Justice Court Assistance Program (JCAP) grant award is $30,000 annually per individual court, or up to $60,000 for joint applications.
These state-funded grants can help local town and village courts modernize operations, security, facilities and technology.
A properly planned records digitization project can help your court make better use of available funding while creating a more organized and accessible records environment.
What Could JCAP Funding Help Your Court Accomplish?
Turn paper records into accessible digital information.
Retrieve Records Faster
Find important court records without searching through boxes and filing cabinets.
Improve Indexing & Organization
Create an organized digital records environment that makes information easier to locate and manage.
Comply with Retention Requirements
Organize records according to mandated records retention and disposition schedules.
Reclaim Valuable Space
Reduce the amount of physical storage space required for aging court records.
Preserve Aging Court Records
Protect valuable records by converting paper documents into accessible digital information.
Consider a JCAP-Funded Electronic Records Management System
Digitized records can also be incorporated into a formal document management or enterprise content management system funded by the JCAP grant. A grant will cover the initial implementation fees, as well as the first-year subscription and support fees, which can provide a big head start.
Laserfiche, which IMA is an Authorized Reseller of, is an ideal choice for this.
With tens of thousands of installations worldwide, Laserfiche is a widely used records management system that can be configured to enable your court to manage records according to OCA’s (Office of Court Administration) specifically mandated records retention and disposition schedules.
Key JCAP Funding Details
Funding Limit
Up to $30,000 per court per year ($60,000 for joint municipal applications).
Eligible Uses
Security equipment, courtroom renovations, furniture, and computer hardware or software.
Eligible Applicants
New York State town and village justice courts.
Application Rule
Submissions must come directly from designated court personnel with a local legislative resolution.
Want to Learn More About How to Obtain a JCAP Grant?
IMA can help your court evaluate its records, estimate project volume, and develop a clearly defined digitization proposal.
Why IMA?
Since 1979, Imaging & Microfilm Access (IMA) has helped government agencies and other organizations convert paper and physical records into organized, accessible digital information.
We understand that successful government records digitization requires more than putting paper through a scanner.
It Requires:
- Careful document handling
- Accurate indexing
- Quality control
- Appropriate file organization
- A clear plan for future retrieval
Whether your court has 20 boxes or 200 boxes, IMA can help determine what should be digitized, how the records should be indexed, and what can realistically be accomplished within the available funding.
Ready to Discuss Your JCAP Project?
IMA can help you evaluate your records and develop an itemized proposal for professional document preparation, scanning, indexing, and digital delivery.